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Video instructions and help with filling out and completing reference declaration form
Gaily writing tips presents how to write a reference letter at some point in life you're almost certainly going to have to write a reference letter for someone the exact structure of the reference letter will differ slightly depending on the type of reference it is but you can use the following basic outline one start using the business letter format with the recipients name and address if known and address them as dear name if the recipient is currently unknown this would be likely on an academic application for instance then use dear sir or madam or to whom it may concern' to it is often helpful to introduce yourself in the first couple of lines of your letter the recipient will not need your life history just give a brief sentence or two explaining your position and your relationship to the candidate 3 your next paragraph should confirm any facts which you know the candidate will be supplying along with your letter for example if you are writing a reference for a job applicant some or all of these details may be appropriate the person's job title and role within the company the person's leaving salary when they were last employed by you or your organization the dates which the person was employed from and until if you are writing a reference letter for an academic course you will need to confirm the person's academic grades for in your third paragraph you should provide your judgment upon the candidates skills and qualities it is often appropriate to state that you would gladly reemployment rebuke ala J hi Lee valued single out any exceptional qualities that the candidate has perhaps their drive and enthusiasm their attention to detail or their ability to lead five where possible use your fourth paragraph to give a couple of concrete examples of times when the candidate excelled you may want to the candidate to tell you about any extracurricular projects they've been involved in or invite them to highlight anything they'd particularly like you to include in the reference letter six close your letter on a positive note and if you are willing to receive further correspondence about the candidates application make this clear include your contact details to seven as with any business letter you should end appropriately yours sincerely when you are writing to a named recipient and yours faithfully when you do not know who will be receiving the letter get more grammar spelling and punctuation tips at daily writing tips calm